Ethos Advisory Inc.
Ethos Advisory Inc. ("Ethos Advisory", "we", "our", or "us") is committed to protecting the
privacy, confidentiality, accuracy, and security of Personal Information in its custody or control.
This Privacy Policy describes how Ethos Advisory collects, uses, discloses, safeguards, retains, and otherwise processes Personal Information in the course of providing corporate restructuring, turnaround management, financial advisory, insolvency-related consulting, business transformation, and related professional services throughout Canada.
This Privacy Policy is intended to comply with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy laws, including Quebec's Act Respecting the Protection of Personal Information in the Private Sector (Law 25), where applicable.
This Privacy Policy applies to Personal Information collected through:
- https://www.ethosadvisory.ca;
- email, telephone, videoconference, and other communications;
- client onboarding and engagement processes;
- professional advisory and consulting engagements;
- social media interactions;
- events, webinars, and marketing activities; and
- any other interaction with Ethos Advisory.
By accessing our website, engaging our services, or otherwise providing Personal Information to us, you acknowledge that your Personal Information will be collected, used, disclosed, and retained in accordance with this Privacy Policy and applicable law.
Definitions
Personal Information
"Personal Information" means information about an identifiable individual, excluding business contact information used solely for business communications where permitted by law.
Client
"Client" means any individual, corporation, partnership, trust, organization, creditor, investor, stakeholder, or representative that engages Ethos Advisory for professional services.
Website
"Website" means the website located at https://www.ethosadvisory.ca and any related digital properties owned or operated by Ethos Advisory.
Information We Collect
Information You Provide Directly
We may collect information that you voluntarily provide to us, including:
- Name
- Company name
- Job title or position
- Business contact information
- Email address
- Telephone number
- Mailing address
- Information relating to restructuring, refinancing, insolvency, business transformation, mergers, acquisitions, or strategic advisory mandates
- Information provided through contact forms, consultations, meetings, or correspondence
Information Collected Through Professional Engagements
As part of our corporate restructuring and advisory services, we may collect information including:
- Corporate financial statements
- Cash flow forecasts
- Business plans
- Debt and financing information
- Creditor and stakeholder information
- Shareholder information
- Corporate governance records
- Tax-related information
- Employee and payroll information
- Transaction documents
- Restructuring and turnaround information
- Other information necessary to perform professional services
Information Collected Automatically
When you visit our Website, we may automatically collect:
- IP address
- Browser type and version
- Device information
- Operating system
- Date and time of access
- Pages visited
- Referring websites
- Usage analytics and performance information This information is used to maintain security, improve Website functionality, and better understand Website usage.
Cookies and Similar Technologies
Our Website may use cookies and similar technologies to:
- Ensure Website functionality;
- Improve performance and user experience;
- Analyze Website traffic and visitor behavior;
- Remember user preferences;
- Enhance Website security.
You may disable cookies through your browser settings. Certain Website functions may not operate properly if cookies are disabled.
How We Use Personal Information
We may use Personal Information for the following purposes:
To Provide Professional Services
- Evaluate client circumstances;
- Deliver restructuring and advisory services;
- Conduct financial and operational analyses;
- Develop strategic recommendations;
- Facilitate communications with stakeholders;
- Fulfill contractual obligations.
To Manage Client Relationships
- Respond to inquiries;
- Schedule consultations and meetings;
- Maintain engagement records;
- Provide client support.
To Improve Our Services
- Analyze service performance;
- Improve Website functionality;
- Enhance user experience;
- Develop new services and solutions.
Marketing and Communications
Where permitted by law, we may send:
- Industry updates;
- Newsletters;
- Event invitations;
- Service announcements;
- Thought leadership content.
Recipients may unsubscribe from marketing communications at any time.
Legal and Regulatory Compliance
We may process Personal Information to:
- Comply with legal and regulatory obligations;
- Fulfill professional responsibilities;
- Respond to lawful requests from government authorities;
- Meet recordkeeping requirements.
Security and Fraud Prevention
We may use information to:
- Protect our systems and data;
- Detect and prevent unauthorized access;
- Investigate suspicious activity;
- Protect our clients and business operations.
Disclosure of Personal Information
Ethos Advisory does not sell Personal Information.
We may disclose Personal Information in the following circumstances:
Service Providers
We may share information with trusted third-party providers that assist us with:
- Information technology services;
- Cloud hosting and storage;
- Cybersecurity;
- Website administration;
- Accounting and bookkeeping;
- Legal services;
- Marketing and communications.
These providers are contractually required to protect Personal Information.
Professional Advisors
We may disclose information to lawyers, accountants, auditors, insurers, and other professional advisors where necessary.
Legal Requirements
We may disclose Personal Information where required by law, court order, regulatory authority, subpoena, or other lawful process.
Corporate Transactions
If Ethos Advisory undergoes a merger, acquisition, sale, restructuring, financing transaction, or similar business transaction, Personal Information may be transferred as part of that transaction, subject to applicable legal safeguards.
With Consent
We may disclose Personal Information where an individual has provided consent or directed us to do so.
Cross-Border Processing
Some service providers may store or process Personal Information outside Canada.
When information is transferred internationally, it may be subject to the laws of the jurisdiction in which it is processed. Ethos Advisory implements reasonable contractual, organizational, and technical safeguards designed to provide a level of protection comparable to Canadian privacy requirements.
Data Security
Ethos Advisory maintains administrative, technical, and physical safeguards designed to protect Personal Information against unauthorized access, loss, theft, misuse, alteration, disclosure, or destruction.
Due to the nature of our corporate restructuring and advisory services, we maintain commercially reasonable safeguards designed to protect confidential business information, financial records, strategic information, and Personal Information entrusted to us by clients and stakeholders.
While we employ reasonable security measures, no method of transmission or storage can be guaranteed to be completely secure.
Retention of Personal Information
We retain Personal Information only as long as necessary:
- To provide professional services;
- To fulfill legal, regulatory, accounting, and professional obligations;
- To resolve disputes;
- To enforce agreements; and
- For legitimate business purposes.
When Personal Information is no longer required, it will be securely destroyed, anonymized, or archived in accordance with applicable laws and professional standards.
Automated Decision-Making
Ethos Advisory does not make decisions concerning individuals solely through automated processing of Personal Information.
Where automated technologies assist with internal processes, meaningful human oversight is maintained.
Your Privacy Rights
Subject to applicable law, individuals may have the right to:
- Access Personal Information held by Ethos Advisory;
- Request correction of inaccurate information;
- Withdraw consent where applicable;
- Request information regarding our privacy practices;
- File a privacy-related complaint.
We may require verification of identity before responding to requests.
Third-Party Websites
Our Website may contain links to third-party websites.
Ethos Advisory is not responsible for the privacy practices, content, or security of third-party websites. We encourage users to review the privacy policies of those websites before providing Personal Information.
Children's Privacy
Our services are intended for businesses, organizations, and adults. We do not knowingly collect Personal Information from individuals under the age of 18.
Changes to This Privacy Policy
Ethos Advisory may update this Privacy Policy from time to time to reflect changes in legal, regulatory, operational, or technological requirements.
Any updates will be posted on our Website, and the "Last Updated" date at the top of this Privacy Policy will be revised accordingly.
Continued use of our Website or services following publication of an updated Privacy Policy constitutes acceptance of the revised Policy.
Contact Us
If you have questions, concerns, requests regarding your Personal Information, or wish to exercise your privacy rights, please contact:
Privacy Officer
Ethos Advisory Inc.
Website: https://www.ethosadvisory.ca
Email: contact@ethosadvisory.ca
Ethos Advisory will investigate and respond to privacy-related inquiries and requests within the timeframes required under applicable Canadian privacy laws.